Legacy Tobacco Documents Library: Help

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	Collections American Tobacco British American Tobacco Brown & Williamson Canadian Tobacco Trials Council for Tobacco Research DATTA Transcripts Lorillard Liggett & Myers Mangini ("Joe Camel") Multimedia Collection Philip Morris Pollay Advertising Research RJ Reynolds Tobacco Institute UCSF Brown & Williamson US Smokeless Tobacco


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American Tobacco (AT)
Code	Field Name	Description
adr	Adverse Ruling	Document ID(s) for Adverse Ruling waivers, orders and decisions. A statement of whether the claimed privilege has ever been ruled waived, invalid, inapplicable or unenforceable for any reason by a court, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
bnalias	Alternate Bates	.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
caseid	Case ID	Eight digit number references the case for which the document was produced. The identifiers and corresponding cases are listed on the company web site.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
exw	Express Waiver	A statement of whether the claimed privilege has ever been expressly waived, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
fn	File Number	The ID range and text name of the file in which the document was found.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
od	Oklahoma Downgrades	Documents for which a claim of privilege was withdrawn in connection with a review conducted in accordance with a Court order in State of Oklahoma v. R.J. Reynolds., et al.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
refdoc	Referenced Documents	.
reqno	Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents. The entry in this field relates a specific document to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example, when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh request in that set.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
rno	Other Request	.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
te	Trial Exhibit	Identifies documents produced that were also listed by plaintiffs' counsel as a trial exhibit in certain cases. Example: Washington Plex.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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British American Tobacco (BA)
Code	Field Name	Description
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
ct	Country	Country of the document.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
fn	File Number	The ID range and text name of the file in which the document was found.
lg	Language	Language(s) of document. Use the following 2 letter codes: Arabic - ar, Chinese - ch, French - fr, German - de, Greek - el, Hindu - hi, Italian - it, Russian - ru, Spanish - es, All Other Languages - unkn.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
rco	Organization Recipients	Organization(s) that received the document.
rcp	Person Recipients	Person(s) who received the document.
rno	Other Request	.
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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Brown & Williamson (BW)
Code	Field Name	Description
adr	Adverse Ruling	Document ID(s) for Adverse Ruling waivers, orders and decisions. A statement of whether the claimed privilege has ever been ruled waived, invalid, inapplicable or unenforceable for any reason by a court, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
bnalias	Alternate Bates	.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
caseid	Case ID	Eight digit number references the case for which the document was produced. The identifiers and corresponding cases are listed on the company web site.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
exw	Express Waiver	A statement of whether the claimed privilege has ever been expressly waived, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
fn	File Number	The ID range and text name of the file in which the document was found.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
notes	Notes	Indexer's notes on context of document, other information.
od	Oklahoma Downgrades	Documents for which a claim of privilege was withdrawn in connection with a review conducted in accordance with a Court order in State of Oklahoma v. R.J. Reynolds., et al.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
refdoc	Referenced Documents	.
reqno	Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents. The entry in this field relates a specific document to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example, when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh request in that set.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
rno	Other Request	.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
te	Trial Exhibit	Identifies documents produced that were also listed by plaintiffs' counsel as a trial exhibit in certain cases. Example: Washington Plex.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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Canadian Tobacco Trials (CA)
Code	Field Name	Description
ato	Attending Organizations	Organization(s) in attendance.
atp	Attending Persons	Person(s) in attendance.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cco	Organizations Copied	Organization(s) copied on the document.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rco	Organization Recipients	Organization(s) that received the document.
rcp	Person Recipients	Person(s) who received the document.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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Council for Tobacco Research (CT)
Code	Field Name	Description
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
at	Attending	Person(s) and/or organization(s) in attendance.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
grantnum	Grant	Contracts, grants, grant applications, and special project numbers mentioned in Center for Tobacco Research documents.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
noted	Noted	Person(s) and/or organization(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
te	Trial Exhibit	Identifies documents produced that were also listed by plaintiffs' counsel as a trial exhibit in certain cases. Example: Washington Plex.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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DATTA Transcripts (DA)
Code	Field Name	Description
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
casename	Case Name	Names the case in which the document was produced.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cco	Organizations Copied	Organization(s) copied on the document.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
notes	Notes	Indexer's notes on context of document, other information.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
rco	Organization Recipients	Organization(s) that received the document.
rcp	Person Recipients	Person(s) who received the document.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
topic	Topic	Contains subject information.
w	Witness	Identifies witnesses in the DATTA transcripts of depositions.
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Lorillard (LL)
Code	Field Name	Description
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
ato	Attending Organizations	Organization(s) in attendance.
atp	Attending Persons	Person(s) in attendance.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cco	Organizations Copied	Organization(s) copied on the document.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
fn	File Number	The ID range and text name of the file in which the document was found.
mbn	Master Bates	A range of multiple Bates Numbers that identifies pages included in a complex document. For example, the Master Bates Number of a letter with attachments includes the Bates range of the letter and all its attachments.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
notedo	Organizations Noted	Organization(s) referenced in the text of the document.
notedp	Persons Noted	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
othernum	Other Number	Identifying numbers listed on Philip Morris documents were recorded as found with a prefix to identify the type of numbers such as CFN (Central File Number), LIT (Other Litigation Number), PAT (Patent Numbers) and PRO (Philip Morris USA Project Numbers).
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
redact	Redacted	Indicates whether the document contains words or sentences that were erased (redacted) by the tobacco company due to confidentiality issues (i.e. trade secrets, attorney/client privileges) before the document was publicly released.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
site	Site	Code referencing the physical location where the document was found in the offices of the providing tobacco company.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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Liggett & Myers (LM)
Code	Field Name	Description
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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Mangini ("Joe Camel") (MG)
Code	Field Name	Description
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
brdef	Bates Defendant	.
brplaint	Bates Plaintiff	.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
corp	Corporation	.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
kw	Keywords	Describes the important concepts in a document.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
notes	Notes	Indexer's notes on context of document, other information.
ocorp	Other Corporations	.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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Multimedia Collection (MM)
Code	Field Name	Description
access	Access	Location where the audiotape or videotape can be listened to, viewed, or ordered.
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
attach	Physical Attachments	Records physical fasteners (staples, rubber bands, binder clips, etc.) of a group of documents at the time of collection from the tobacco company files.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
caseid	Case ID	Eight digit number references the case for which the document was produced. The identifiers and corresponding cases are listed on the company web site.
casename	Case Name	Names the case in which the document was produced.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddprod	Date Produced	Date that the document was placed in the Minnesota Depository.
ddship	Date Shipped	.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
fn	File Number	The ID range and text name of the file in which the document was found.
genre	Genre	Describes the type of audio or video tape, for example, commercial, focus group, or corporate meeting.
kw	Keywords	Describes the important concepts in a document.
mbn	Master Bates	A range of multiple Bates Numbers that identifies pages included in a complex document. For example, the Master Bates Number of a letter with attachments includes the Bates range of the letter and all its attachments.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
origcn	Originating Collection	The name of the tobacco company from which the multimedia collection record came.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
refdoc	Referenced Documents	.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
site	Site	Code referencing the physical location where the document was found in the offices of the providing tobacco company.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
te	Trial Exhibit	Identifies documents produced that were also listed by plaintiffs' counsel as a trial exhibit in certain cases. Example: Washington Plex.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
topic	Topic	Contains subject information.
usage	Litigation Usage	Identifies cases in which the document was produced.
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Philip Morris (PM)
Code	Field Name	Description
adr	Adverse Ruling	Document ID(s) for Adverse Ruling waivers, orders and decisions. A statement of whether the claimed privilege has ever been ruled waived, invalid, inapplicable or unenforceable for any reason by a court, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
ato	Attending Organizations	Organization(s) in attendance.
atp	Attending Persons	Person(s) in attendance.
attach	Physical Attachments	Records physical fasteners (staples, rubber bands, binder clips, etc.) of a group of documents at the time of collection from the tobacco company files.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cco	Organizations Copied	Organization(s) copied on the document.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddm	Date Modified Industry Site	The date (YYYYMMDD) the document was last modified on the tobacco company's web site.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dpl	Privilege log date	Privilege log date .
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
exw	Express Waiver	A statement of whether the claimed privilege has ever been expressly waived, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
fn	File Number	The ID range and text name of the file in which the document was found.
mbn	Master Bates	A range of multiple Bates Numbers that identifies pages included in a complex document. For example, the Master Bates Number of a letter with attachments includes the Bates range of the letter and all its attachments.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
notedo	Organizations Noted	Organization(s) referenced in the text of the document.
notedp	Persons Noted	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
othernum	Other Number	Identifying numbers listed on Philip Morris documents were recorded as found with a prefix to identify the type of numbers such as CFN (Central File Number), LIT (Other Litigation Number), PAT (Patent Numbers) and PRO (Philip Morris USA Project Numbers).
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
redact	Redacted	Indicates whether the document contains words or sentences that were erased (redacted) by the tobacco company due to confidentiality issues (i.e. trade secrets, attorney/client privileges) before the document was publicly released.
site	Site	Code referencing the physical location where the document was found in the offices of the providing tobacco company.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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Pollay Advertising (PY)
Code	Field Name	Description
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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Research (RE)
Code	Field Name	Description
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
attach	Physical Attachments	Records physical fasteners (staples, rubber bands, binder clips, etc.) of a group of documents at the time of collection from the tobacco company files.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
bnalias	Alternate Bates	.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
fn	File Number	The ID range and text name of the file in which the document was found.
kw	Keywords	Describes the important concepts in a document.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
othernum	Other Number	Identifying numbers listed on Philip Morris documents were recorded as found with a prefix to identify the type of numbers such as CFN (Central File Number), LIT (Other Litigation Number), PAT (Patent Numbers) and PRO (Philip Morris USA Project Numbers).
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
refdoc	Referenced Documents	.
site	Site	Code referencing the physical location where the document was found in the offices of the providing tobacco company.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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RJ Reynolds (RJ)
Code	Field Name	Description
adr	Adverse Ruling	Document ID(s) for Adverse Ruling waivers, orders and decisions. A statement of whether the claimed privilege has ever been ruled waived, invalid, inapplicable or unenforceable for any reason by a court, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
crt	Court	Name of court in which case was filed .
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddm	Date Modified Industry Site	The date (YYYYMMDD) the document was last modified on the tobacco company's web site.
ddprod	Date Produced	Date that the document was placed in the Minnesota Depository.
ddship	Date Shipped	.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
df	Document Format	Document Format.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
exw	Express Waiver	A statement of whether the claimed privilege has ever been expressly waived, with a specification of the case title(s), action number(s), court(s), date(s) of waiver or decision.
mbn	Master Bates	A range of multiple Bates Numbers that identifies pages included in a complex document. For example, the Master Bates Number of a letter with attachments includes the Bates range of the letter and all its attachments.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
othernum	Other Number	Identifying numbers listed on Philip Morris documents were recorded as found with a prefix to identify the type of numbers such as CFN (Central File Number), LIT (Other Litigation Number), PAT (Patent Numbers) and PRO (Philip Morris USA Project Numbers).
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
redact	Redacted	Indicates whether the document contains words or sentences that were erased (redacted) by the tobacco company due to confidentiality issues (i.e. trade secrets, attorney/client privileges) before the document was publicly released.
refdoc	Referenced Documents	.
reqno	Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents. The entry in this field relates a specific document to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example, when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh request in that set.
rnm	Minnesota Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
te	Trial Exhibit	Identifies documents produced that were also listed by plaintiffs' counsel as a trial exhibit in certain cases. Example: Washington Plex.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
topic	Topic	Contains subject information.
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Tobacco Institute (TI)
Code	Field Name	Description
area	Area	Describes the physical location where the document was found in the offices of the providing tobacco company.
au	Author	Person(s) and/or organization(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
casename	Case Name	Names the case in which the document was produced.
cc	Copied0	Person(s) and/or organization(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddi	Date Added Industry	The date (YYYYMMDD) the document appeared on the tobacco company's web site.
ddprod	Date Produced	Date that the document was placed in the Minnesota Depository.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
men	Mentioned	Person(s) and/or organization(s) referenced in the text of the document.
notes	Notes	Indexer's notes on context of document, other information.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
othernum	Other Number	Identifying numbers listed on Philip Morris documents were recorded as found with a prefix to identify the type of numbers such as CFN (Central File Number), LIT (Other Litigation Number), PAT (Patent Numbers) and PRO (Philip Morris USA Project Numbers).
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgdisp	Page Count Notes	Codes appended to the number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rc	Recipients	Person(s) and/or organization(s) who received the document.
reqno	Request Number	The request number pertains to the document requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al. litigation. Each document request asks for specific kinds of documents. The entry in this field relates a specific document to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example, when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh request in that set.
speccoll	Special Collections	Identifies subcollections of documents. Example: "Bliley" or "US Dept of Justice".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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UCSF Brown & Williamson (UB)
Code	Field Name	Description
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
desc	Description	The indexer's description of the document's content.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
fn	File Number	The ID range and text name of the file in which the document was found.
journal	Journal Citation	Citation information when the document is a journal or newspaper article.
kw	Keywords	Describes the important concepts in a document.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
series	Series	A category of subject organization for the UCSF B&W collection; includes Nicotine, Movies, Tobacco Working Group, etc.
srcpub	Source Publication	.
st	Document Status	Notes whether a document is currently or was "privileged" or "confidential".
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
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US Smokeless Tobacco (US)
Code	Field Name	Description
ato	Attending Organizations	Organization(s) in attendance.
atp	Attending Persons	Person(s) in attendance.
auo	Organization Author	Organization(s) responsible for creation or origination of a document.
aup	Person Authors	Person(s) responsible for creation or origination of a document.
bn	Bates Number	The unique number identifying the document assigned by the tobacco company.
box	Box	The box number of the physical document located at the Minnesota Depository.
brd	Brands	Brand names of tobacco products. Brands names might be for cigarettes, cigars, smokeless tobacco, and other tobacco products.
cco	Organizations Copied	Organization(s) copied on the document.
ccp	Person Copied	Person(s) copied on the document.
cn	Collection	The name of the entity that contributed documents to the library. For example, a tobacco company.
cond	Characteristics	Description of the traits, qualities, and properties of the document including Attachments Missing, Draft, English Abstract, Foreign Language, Handwritten, Illegible, Translation, Marginalia.
dd	Document Date	The date, if any, which appears on the document. Format: YYYYMMDD or 00000000 for no date.
ddu	Date Added UCSF	The date (YYYYMMDD) the document appeared on UCSF's web site.
dt	Document Type	The format or kind of document. Examples of document type include: letter, memo, report, computer printout, video.
dupe	Duplicate	Indicates if this document is a duplicate. This field is not displayed.
md	Metadata	Searches all fields in the catalog record (metadata) of a document, for example, title, author, or date, but does not include the text of the document itself.
meno	Organizations Mentioned	Organization(s) referenced in the text of the document.
menp	Persons Mentioned	Person(s) referenced in the text of the document.
org	Organizations	Organization(s) mentioned or noted in a document or that received a document.
ot	Text Only	Searches the text of the document, not the catalog record.
per	Persons	Person(s) mentioned or noted in a document or who received a document.
pg	Pages	Number of pages in a document.
pgmap	Page Map	Another Name for Bates Number.
rco	Organization Recipients	Organization(s) that received the document.
rcp	Person Recipients	Person(s) who received the document.
ti	Title	Title of the document.
tid	TID	Eight digit alphanumeric code assigned to each document by UCSF.
usage	Litigation Usage	Identifies cases in which the document was produced.
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